HotSchedule | How to Set up and the advantages of the HotSchedule: HotSchedules is a mobile, cloud-based restaurant and retail technology provider. The film and hospitality sectors. The platform is designed to automate operational problems such as hiring, training, scheduling, business intelligence, communication of shifts, labor, and inventory management. One of HotSchedule’s many advantages is that it makes it super simple to pick up, release, and exchange (or swap) changes. This article will cover how anything can be changed so that you can take back control of your life.
How to Set up your HotSchedule Account
- Open the website or download a smartphone app for HotSchedules.
- On the Welcome Sheet, log in with the username and password given.
- You will be redirected to the setup page where you will be prompted to create a new password and username.
- You will also answer 3 questions about protection and set up your profile.
Advantages of the HotSchedule
Picking Up Shifts
The AVAILABLE PICKUP button will show a badge with the number of shifts you have been able to pick up since you last checked the screen while checking your schedule. By pressing the button, you can see how many changes and the next week are available to be picked up for each day of the current week. To pick up or view the shift(s) info, click the button for the day you want to pick it up. This will show the modal PICKUP Order.
The modal will list the shifts available along with their dates, who released it, every place assigned, what schedule it is assigned, and where you are in line in terms of how many other workers picked up the shift. In addition, the modal will tell you what changes you’re already preparing around the one you pick up.
Check the box once you determine which one you want, and choose REQUEST PICKUP. You’ll get a notice at the top of your screen when the request goes in, reminding you that a manager now has to authorize the request before the change is yours.
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Simply click the shift to release a shift and pick RELEASE from the appropriate bubble. The modal REQUEST RELEASE will then appear, allowing you to choose a justification.
When posted, you will receive a notice at the top of the page telling you that unless another worker takes it up and a manager approves it, the change is still your responsibility. It’s really important here. Don’t presume that the change doesn’t have to work just because you’ve “released” it. Click the shift to cancel the request and select CANCEL RELEASE.
Choose the change from your schedule and press SWAP to swap or trade your shift with another employee.
It’s important to know that you need to have another shift open for you to swap. You will have the option to pick another day of shifts to exchange with if you select a shift of your own to swap and there are no other shifts on that day for you to swap with.
When shifts to trade for are open, select the shift you want, add the purpose option at the bottom of the list, and click REQUEST SWAP.
If you request the swap, at the top of the page, you will receive a message telling you that once the swap is accepted and then approved by a manager, your original change is still your responsibility.
Partial Shift Release
You will be able to pick a portion of your shift to unlock if your site is set up to use Partial Shift Releases.
However, do not hesitate to use the comment section if you have any questions or contributions on the subject.