How to Back up and Save Gmail Messages Offline

How to Back up and Save Gmail Messages Offline – Gmail is a reliable service that will not delete your emails or cancel your account without notice. You can, however, keep a backup of your Gmail messages in case you need to view them without access to the internet. You can save your Gmail messages offline in a variety of ways.

How to Download Gmail Emails From an Email Client

Your emails are downloaded to your machine any time you receive a new message whether you use Outlook, Windows Mail, or another email client. However, both your Gmail account and the software you’re using must have POP activated in order for the emails to survive being removed from Gmail.com.

To make sure your email client downloads your Gmail messages, do the following:

  • POP should be enabled in your Gmail settings. Choose your options (the gear icon).
  • Select View All Settings.
  • Go to the POP/IMAP and Forwarding page.
  • Using the POP server settings, set up Gmail in your email client. Messages will be downloaded to the default folder, which contains all of your addresses.
  • Copy the emails to a safe location on your computer.
  • Store your offline emails on an external hard drive or in an online backup account for added convenience.

How to Use Google Chrome to View Gmail Offline

View Gmail messages offline without installing them if you’re using Google Chrome. To set up offline mail, follow these steps:

  • In the Chrome browser, sign in to your Gmail account.
  • Choose See All Settings from the Settings menu (the gear icon).
  • Offline is the option to choose.
  • Enable offline mail by checking the box.
  • Pick Save changes after adjusting the sync and protection settings to your taste.
  • Open the Chrome tab and go to mail.google.com to access your messages when offline.

How to Get a Backup of Your Gmail Messages

To retrieve all of your Gmail messages in a compressed format, follow these steps:

  • Sign in to your Google account by opening a web browser and going to myaccount.google.com.
  • Choose Manage your data and personalization from the drop-down menu.
  • Select Download your data from the Download, uninstall, or make a plan for your data section.
  • Select Deselect everything in the Goods portion.
  • Pick the All messages and attachments in your Gmail account in the MBOX format check box in the Mail section.
  • Pick All Mail Data Included from the drop-down menu.
  • Pick the message types you want to add, then click OK.
  • Select Next Move at the bottom of the list.
  • Choose a file format for the download as well as your preferred distribution method in the Customize archive format section. You can also set a maximum file size for your archive and schedule automatic backups in the future.
  • Select Build Archive at the bottom of the tab.
  • A message appears, informing you that an archive is being created; this may take some time. You’ll receive a single file containing all of your messages once the archive has been developed.

Your messages are saved as MBOX files, which are big text files. Thunderbird, for example, can read MBOX files natively. Instead of parsing the text file, use an MBOX-compatible email program to send massive archive files.

This approach provides a snapshot of your Gmail account at a single point in time. Find an alternate form of archiving if you need to pull data more regularly than once every quarter or so.

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