5 Things to Remember Before You Sign An Event Contract

5 Things to Remember Before You Sign An Event Contract – Event planning may be a lot of fun, but it also has a serious aspect to it, such as having a contract in place. After all, events are a big industry, and the success of your event depends on a lot of people.

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Whatever you and your vendor agree on should be written down and signed, but before you sign an event contract, make sure it’s mutually acceptable and signed by authorized parties. Vendors, in my experience, usually provide what is expected of them, although you may need to go to the contract to resolve any disagreements.

Even if you are friends with the vendor, I don’t recommend having a verbal contract, and if the other party refuses to sign a contract, don’t do business with them. Period.

Before You Sign That Contract For That Event

Before you sign the event contract, keep these five things in mind and make sure they’re all written down:

1. In the event of a forced cancellation, discuss the compensation or cancellation policy. This may occur for a variety of reasons, and it protects both parties in the event of a change in management or on-site personnel, for example.

2. Double-check that the contract ensures your event’s dates, hours, venue space, set-up, and tear-down timings, payment plan, an itemized list of services to be delivered, precise prices, and any other commitments made during your discussion.

3. Do not immediately sign the deal. Take the contract with you, read it over, and discuss it with your team and/or attorney, if necessary. This will also give you time to compare your contract to those offered by competing venues and negotiate what is best for your event.

4. I strongly advise including this as a provision in the contract (because I’m not a lawyer, please consult your lawyer for precise wording): Without your previous written and approved permission, no construction or maintenance work will take place during your event. Include any compensation or refunds that may be due if this occurs. When I had big, business groups staying overnight, I would put them into my hotel contracts since it undermines the 5-star experience.

5. Other events will not take on the same day as your event. If that’s not feasible, then make sure the events don’t conflict with one another and top service is given. You only have one chance to create a good first impression, so you don’t want to blow it. Multi-event venues may have an impact on a variety of services, including a lack of personnel or parking space, as well as music or announcements that might create excessive noise.

The small print (aka my disclaimer): These are just recommendations; you may disregard them or add your own. Before signing any event contracts, consult with an attorney.

In the comments, I’d love to hear from you. Let’s share our experience

What did you learn from your first event contract and how did you construct it? Thank you for joining me today, I believe this was helpful. Do have a blessed day ahead. That’s all that about “5 Things to Remember Before You Sign An Event Contract”