How to Make Email Schedules on Your Mac


How to Make Email Schedules on Your Mac: Do you want to set up an email schedule on your Mac? Here are a few alternative strategies for sending email at a certain time.

There are a couple different ways to schedule an email on your Mac. Unfortunately, none of them use Apple’s Mail app because it lacks native scheduling features. There are, however, various ways to schedule emails on your Mac.

You can use an altogether independent email software, an Apple Mail plugin, or Automator, a frequently ignored Mac app. We’ll show you how to schedule an email in macOS using these ways below.

How to Use Automator to Schedule an Email

Automator is a pre-installed Apple application on all Mac computers. By using workflows and scripts, you may automate a wide range of operations and actions.

Check out our list of time-saving Automator workflows if you want to learn more about how you can utilize Automator. However, today we’re only concerned with how to use the app in conjunction with the Calendar to schedule an email in Mail. To do it, simply follow these steps.

Read: The Risks and Consequences of Email Scam

1. Create an Email Workflow first.

To begin, launch the Automator application. It’s in the Utilities folder, but you can also find it by using Cmd + Space to search in Spotlight.

Select New Document when the app launches. You will be prompted to choose a file type for your work by the app. Choose Application from the drop-down menu, then Choose.

In Automator, a new document window appears.
Expand the list of options in the left-hand menu under Library and select Mail. Locate and drag the New Mail Message option from the list in the adjacent panel into the main window.

2. Write the Email Message

Compose the email you want to automate using the New Mail Message panel. You can add additional recipients, as well as CC and BCC whomever you choose, just like in a conventional email.

You may also choose which email account you want to send the message from if you have multiple email accounts registered with the Mail app.

Read Also: How to Remove Email Signature from your Gmail

3. Set up your email automation

Once you’re satisfied with your message, use Automator to schedule the email to be sent at a specific time.

Return to the center panel’s list of Mail actions and select the Send Outgoing Messages option. You must drag and drop it into the main window once more. Make sure it’s listed after the New Mail Message action you just created.

Go to File > Save when you’re finished. Before you hit the Save button, make sure the File Format dropdown menu is selected to Application.

4. Use the calendar to set the time and date for the email to be sent.

To send the email, launch the Calendar app and browse to the date when you want it to go out.

Control-click the date and select New Event to create a new event. Set the Starts field in the window that appears to the time you want your email to be sent.

To access the Alert dropdown menu, click on the Add Alert, Repeat, or Travel Time line and pick Custom. Select Open file from the Message with Sound dropdown menu.

The dropdown menu for the Calendar will display. Select Other by clicking on it. Navigate to the Application Workflow you built in Automator and select it in the Finder box that displays.

Before clicking OK, change the Minutes before selection in the New Event panel to At time of event.

5. Keep your Mac switched on.

Your email is now scheduled and should go out on time if you set up the calendar item correctly.

There is only one stipulation. You must guarantee that your Mac is powered on and awake at the stated time for the scheduled email to work properly. Your planned email will not be sent if it is not.

If you use this strategy, it’s better to schedule emails to go out when you know you’ll be using your Mac. Look at the following section to see how to plan an email for a period when your Mac isn’t on and awake.

Other Options for Scheduling Emails on a Mac

If you need to send emails during off-peak hours or simply don’t want to write them in Automator, you might consider buying a Mail app plugin or switching to a different email client.

There are some wonderful inbuilt features in Mail that make it extremely productive for professionals, but plugins can expand the app’s functionality even further, such as email scheduling. Other Mac-friendly email apps have email scheduling as a feature.

The plugins and apps we recommend getting for scheduling your emails on your Mac are listed below.

1. Mailbutler

One of the top email productivity suites on the market is Mailbutler. It also works with Gmail and Microsoft Outlook, in addition to Apple Mail.

Message templates, email snooze capabilities, reminders, task management, signature templates, email monitoring, and much more are all available through the tool, which interfaces with your Mail app.

Most notably, Mailbutler allows you to schedule an email using Apple Mail. The utility is simple to use; it just adds a Send Later button to the New Message box in Apple Mail.

Mailbutler’s Essential plan, which is free to use, has a function called Send Later. Using this method, however, your emails will be sent with a Mailbutler watermark.

2. Use of airmail

Airmail is a third-party email program that has email scheduling built in for Macs, iPhones, and iPads.

The program can handle many email accounts at the same time and displays them all in one inbox. It comes with iCloud synchronization, a wide theme library, email snooze settings, touch bar support, workflow building for easy email sorting, and a Send Later tool for scheduling.

3. Enthusiasm

We recommend Spark if you want a free email program that allows you to schedule emails.

Spark also allows you to make reminders, perform smart searches of your inbox, snooze emails, and share email drafts with other Spark users, in addition to its Send Later feature.

Spark makes a big deal about its Smart Inbox feature, which sorts your email into categories based on how important it thinks it is. The feature can be helpful, but it can also be misleading at times.

The Best Email Scheduling Apps for Mac

So, on macOS, what’s the best approach to schedule email? It is dependent on your requirements.

People who merely need to schedule emails on a regular basis can get by with Automator, as previously stated. A third-party program or software may be better appropriate if you need to repeat the operation on a frequent basis.

You must also pick if you want to continue using Apple Mail or switch to a third-party email software. Whatever path you choose, we hope our suggestions here assist you in selecting the best option for you!

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